Content Archival (CAP) Policy

Each of the content components is accompanied by meta data, source and validity date. For some of the components the validity date may not be known i.e., the content is stated to be perpetual. Under this scenario, the validity date should be ten years hence. Under no circumstances, any content is to be displayed on the Website after the validity date.

For few of the components like announcements, tenders, job details, only the live content whose validity date is after the current date is shown on the Website. For other components like documents, schemes, services, forms, websites and contact directory there is a need for timely review of the same as per the Content Review Policy.

For the retrieval of content which has expired, there is a need to archive the content. Government Websites, Forms, Services etc. which are discontinued should be expunged. The content Element on the Website has different Entry/Exit Policy and Archival Policy as enlisted below:-

S.No. Content Element Entry Policy Exit Policy
1 About Us As required Perpetual (10 years) since date of entry into archival.
2 Programme/Schemes Discontinuation of Sanction of Programme/Schemes Five (05) years since date of discontinuation.
3 Policies Discontinuation of Policy by Government– Central/State Perpetual (10 years) since date of entry into archival.
4 Circulars/ Notifications As required. Five (05) years since date of discontinuation.
5 Documents/Publications/Reports Completion of its validity period. Perpetual (10 years) since date of entry into archival.
6 What’s New As soon as it loses relevance. Automatically after the expiry of the validity period.
7 Tenders As soon as it loses relevance. Five (05) years since date of discontinuation.
8 Banners As soon as it loses relevance. Automatically after the expiry of the validity period.
9 Photo-gallery As soon as it loses relevance. Five (05) years since date of discontinuation.